terms and conditions

confirmation

Written confirmation is required within 14 days of the original verbal booking with a best estimate of numbers & a £500.00 non-refundable deposit (£1000.00 for Exclusive Wedding Bookings). The hotel reserves the right to cancel a booking if written confirmation is not received after 14 days.

numbers

Final numbers to be confirmed 48 hours in advance and this will be the minimum number, which will be charged. Please note that the minimum numbers for a Wedding Reception in the Orangery are 80 Adult Guests on the Wedding Package. On a Friday & Saturday the minimum number of guests required is 80 Adult Guests from the Wedding Breakfast & Evening Buffet Package. Please note a minimum of 75% of Evening Guests must be catered for in the Evening.

cancellation

In the event of cancellation there will be a charge of:

finishing times

Meetings/Events must finish at the time agreed when booking and an extension of time may not be possible.

price variation

Kilworth House Hotel reserves the right to increase prices in the event of circumstances beyond control, e.g. increases in VAT.

agents

Should a client contract with Kilworth House Hotel through an agent, the agent acts for the client and it is the clients responsibility for the payment of Kilworth House Hotel account.

payment

30% of the balance is required 6 months in advance of the wedding. A further 30% is required 3 months in advance, followed by full payment 4 weeks prior to the wedding. All extras must be settled on departure.

damage

Clients are responsible to Kilworth House Hotel for any damage caused by the clients, their guests, agents or employees.

equipment and property

Clients' own equipment and property is bought in to Kilworth House Hotel at their own risk and Kilworth House Hotel accepts no liability for loss or damage.

force majeure

If Kilworth House Hotel is limited or hindered from hosting the event or providing any facility booked by the client due to circumstances beyond its control e.g. Government intervention, acts of God, civil disturbance, war, national or local disaster, strikes, labour disputes, then the liability of Kilworth House Hotel to the client shall not exceed the amount paid by the client to Kilworth House Hotel in respect of the event.

contract

When a booking is confirmed in writing; with a deposit; or with a credit card number, a contract is deemed to exist. This contract shall be governed in all respects by English Law. It can only be modified by a supplementary written contact. Kilworth House Hotel will endeavour to provide the contracted meeting/event room. However, the hotel reserves the right to relocate the meeting/event to a different room/area of the hotel, whilst fulfilling all other criteria of the booking.